The following rules cover all exhibitors with no exceptions.
Registration:
1.)Each exhibit must be registered by the date indicated for its department, section, and/or class.Failure to register by the required date will result in the ineligibility of the exhibit to be entered in the fair.
2.)When filling out entry forms, exhibitors are expected to provide:
a.Full Name: So that any premium checks won can be cashed.
b.Complete Address: So that premium checks can be mailed if they are not picked up.
c.Phone Number: So that the entrant can be contacted quickly in case of problems or special prizes.
3.)Any exhibitor entering more than one item or animal is requested to use the same name on all registrations.
4.)If a payment is required to enter an exhibit, please make checks payable to: Prince William Veterans Farm Club.
Entering: Each exhibit must be physically brought in by the arrival/entry date indicated for its department, section, and/or class.Failure to enter an exhibit by the required date will result in the inability of the exhibit to participate in the fair.
Removal: No exhibit may be removed prior to the removal date indicated for its department, section, and/or class without prior permission. Early removal without permission will result in the forfeiture of any premiums won at the fair.
Exhibits & Exhibitors:
1.)The Prince William County Fair reserves the right to refuse entries offered and to require the removal from the ground of any exhibit or animal, which, for any reason, the Department Superintendent shall deem unfit or objectionable.
a.Any animal which, in the opinion of the Department Superintendent, constitutes a hazard must be removed from the grounds.
b.Any animal which, in the opinion of the Department Superintendent, is not broken to handle properly may not be shown.
2.)Ribbons shall remain on display during the Fair.
3.)The exhibitor assumes all risks of damage or loss, either to person or property, for all and every cause whatsoever.
4.)It is further expressly understood and agreed between the exhibitor and the Fair that the Fair incurs no liability or obligation to the exhibitor, other than to permit the exhibitor to use the grounds or buildings for exhibits.
5.)Any exhibitor caught tampering with other exhibits or creating a disturbance, may be expelled from the grounds for the remainder of the Fair and shall forfeit all premiums that he/she may have won.
6.)Only livestock exhibitors are allowed to stay on the grounds overnight.
7.)Parking:
a.Campers and trailers must be parked in the Trailer Park
b.Livestock trucks and trailers must be parked in the designated area.
8.)The exhibitor loses all right to any exhibit not picked up by 3:30 p.m., Sunday, August 23, 2009, unless arrangements are made with the respective department head in advance.
Exhibitor Passes:
Exhibitor passes are good for Admission, Parking, and Grandstand Shows.They will be available as follows:
1.)Each livestock exhibitor will receive two (2) livestock exhibitor passes without charge.Additional livestock exhibitor passes are available for $5.00 for bonafide helpers only.
2.)Poultry and/or Rabbit exhibitors with a minimum of 3 entries will receive one (1) livestock exhibitor pass without charge.
3.)Each exhibitor in Home Arts may purchase one (1) pass for $10.00, which will be good for three (3) admissions.It can be used individually or collectively.Only one (1) pass may be purchased by each exhibitor.
Premiums and Awards:
1.)The right is reserved to withhold the prizes awarded in every case in which:
a.It shall appear to the Fair that the regulations have not been complied with or that fraud or deception have been attempted.
b.It is the judge’s opinion that the article or animal is not worthy.
2.)Payment of all premiums is made as soon as practical after the close of the Fair.All premium checks can be picked up Sunday, August 23, 2009, in the Home Arts Building from 11:30 a.m. – 3:30 p.m.
3.)Any premium check $5.00 or over not picked up at the Fair Office by Friday, September 18, 2009, will be mailed.
4.)All premium checks must be cashed within 90 days of date on checks.
Protests and Appeals:
1.)All protests against awards or otherwise must be made in writing by the exhibitor to the General Manager of the Prince William County Fair within eight (8) hours after the cause of protest and accompanied by a deposit of $25.00.After thorough investigation, if the protest proves to be without foundation, the deposit is forfeited.
2.)All protests are referred to a committee consisting of the Fair President, Superintendent of the department involved and one unbiased observer in said department.
